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Implementation of an online landlord reference verification system through automation and a centralized rental history database

Through careful planing and skilful execution, it is possible to execute even the most complex tasks, easily. It is with this belief, our team took up an otherwise impossible task of releasing the MVP for this project in an extremely small timeframe. From UI/UX designing to functionality implementation, the MVP was launched in record time, and the client was able to get the much needed market validation. Eventually, subsequent phases added more features and final product boasts of a simplified user journey, intuitiuve UI/UX and a relatively simple but powerful admin backend.

    Real Estate
    United States
    Fixed scope, ongoing maintenance

Tech Stack

Apache SOLR
Drupal 8

Service Provided

Cloud & DevOps
Digital Prototyping
MVP Development
UI Design & Implementation
Web Development

The Auxesis team proactively developed a viable plan to deliver and implement the product within a stringent time frame. They successfully helped us launch the MVP in record time without leaving a hint of a compromise with respect to its functionality or design.

Vitaliy M.

Founder & CTO


The project was about building an online portal for landlord reference check conceived specifically for the single-family and multi-family property management industry. It helps landlords and property managers easily request and provide landlords references about their tenants online. It is a fastest and best-in-class, solution that makes requesting landlord references and providing landlord references extremely fast, simple, and secure.

This portal is an online landlord reference verification system. The client wanted to have a system in place where a landlord can request a reference from the previous landlord of a tenant regarding different security and behavioral aspects of the tenant to make sure the tenant is fit to be allowed to stay at his/her property.

Why & how we were chosen?

The client came to know about us through Linkedin, and they eventually got in touch with us with their requirement. Our technical team evaluated the requirement, and we held a series of meetings with the client's team in order to finalize the process design. Since MVP delivery timeline was extremely small, the client was especially concerned, and so were we. But as we went along and proposed the solutions, the client, impressed by our technical capabilities, communication and agility, confirmed our collaboration, and we began the work for the project.


The major challenge for the project was the MVP timeline. We needed to be extra planned, and a lot of the project processes needed to happen in parallel. Also, it needed an extremely good communication and our team was up foe the challenge. Out architectural planning team was able to come up with a feasible plan, and out development team ensure that it was followed, and we could roll our the MVP in time. Once MVP was rolled out, rest of the project was developed in phases and we eventually completed the entire project.

Solution Design

Here's the main workflow of the project, as designed by our architects.

Tenant provides his details and present landlord registers and feeds the data onto the system

The tenant will provide the name and email ID of the past landlord. The present landlord will go into the system and needs to register a request for reference. Once he registers, he can fill out a form with the details of the property, his own contact details and will enter the name and email ID of the landlord he is requesting information from.

Past landlord receives notification and submits a reference

Once he submits the form, an email will be sent to the past landlord. From the email sent, the past landlord can click on the link and come to the site. There are two cases. If the past landlord is already registered, he will see a login form from which he can login and then fill out the verification form. If he is not already registered in the site, he sees an additional verification screen, where he needs to confirm his authenticity by entering the email. This ensures that someone can’t randomly copy the verification link and gain access. once the past landlords completes this step he can then fill out the information form and submit reference. The system then at the end of this step, prompts him to register if he is not already a member of the site.

Detailed search mechanism to view feedbacks by other landlord

There is a detailed site mechanism for the submitted references. Once you search by tenant name, past landlord name or requesting landlord name, you see a stripped down version of the submitted references. To view the details of the submitted references, user needs to enter the date of birth as well. This is done to ensure that one who is searching has a valid reason to do so, and also that he has the legitimate information to access the search results. The references which is either submitted, requested by the current user gets displayed in the full view by default.

Other advanced features

There are other advanced methods like creating a digital signature (which subsequently gets emailed as attachment), a detailed PDF report generation which is emailed to the requester as well as sender.

Working with Auxesis was a positively worthwhile experience, provided how efficient they were in delivering an outstanding final product and gaining us the market validation we were craving.

Vitaliy M.

Founder & CTO


The project turned out to be great. The backend and configuration flexibility that came with using a framework like drupal shone bright and the client was very happy with the product. There was a month-long beta period for this product and the client received some very positive feedback.

Let's Build Your Next Digital Product?

Our emphasis is on modernizing, innovating, interacting with customers and speeding up the process of bringing products to the market to help businesses get an edge over their rivals. We collaborate with customers worldwide to create Software applications that eliminate their old and intricate problems. A committed, knowledgeable and accomplished team of highly-trained professionals will help you with your product development from start to finish.


We take pride in building a team that have requisite experience, knowledge & expertise to execute a project succesfully and efficiently.


We lay down distinct processes and follow those meticulously, ensuring that a project is executed most efficiencly and with minimum resource & time wastage.


We ensure complete transparency in work & reporting, making sure we don't encounter the unexpected surprises, affecting the project progress and feasibility negetively.

Innovation & Creativity

Our immensely talented technical team consistently thinks out of the box, producing truly innovative solutions leading to outstanding end results.

Customer Support

Maintaining and improving client satisfaction is our top priority, and we achieve this through prompt customer support, be it during the project or after the completion.

Client Satisfaction

We are very excited about our work, and we enjoy doing it. We provide regular updates, phone calls, and product demos to ensure our customer’s satisfaction.

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Clutch & GoodFirms Reviews

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Our success is demonstrated by having the most reviews compared to competitors.

Auxesis Infotech provides web development support on our Drupal platform. They are always flexible enough to help us achieve our goals. Very pleased with Auxesis competance, flexibility, communications and execution.


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Director Brand & Communications, Saint Gobain Ltd

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I'm impressed by their communication and speed of action. Ever since we launched the redevelopment, there’ve been many compliments on the improved look, functionality, and ease of navigation.


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